Boosters

President: Autumn Millerov
Vice President HS Girls: Danielle Foss
Vice President HS Boys: Ward Meldrum
Vice President Middle School: open, Paul Hereza temporarily appointed
Treasurer: Paul Hereza
Secretary: Renee Kugler
Board of Directors: Doug Monette, Shelly Meldrum, Nancy Deal, , Lori Williams, Renee Kugler, Dawn Mitchinson

documentWilliamston Swim Booster By-Laws

Swim Boosters Meeting Minutes

 

Swim Booster Meeting

January 18, 2017

Called to order 7:03

Board Members Present:  Doug Monette, Michael Hetherington, Nancy Deal, Shelly Meldrum, Paul Hereza, and Renee Kugler

Guests:  Danielle Foss, Bob Oliver, Marianne Oliver, Ward Meldrum, Greg Mitchinson, Laurie Hereza and Madeline Kugler

  1. Introductions

Attendance sheet circulated.

  1. Minutes

December minutes reviewed. Motion to accept minutes as written made by Shelly Meldrum, seconded by Paul Hereza.  Approved by all.

  1. Treasurer’s Report

Current Balance: $5936.20. Deposits to be made $5 for switching accounts and $58 from concessions from Boy’s meets.

  1. New Business.

Madeline Kugler made a presentation to the Boosters pertaining to the need to have a logo.  Other sports teams at Williamston Community Schools have a logo, while the swim team does not.  Discussion followed the presentation.  Most of the boosters felt that a logo for Williamston Swim and Dive was a good idea.  The logo presented was generic enough to be used for Middle school as well as the girl’s and boy’s teams.

Coach Metts designed a logo for caps it was discussed.

The boy’s team has a diver this season.

The lane spool has been repaired.

100 swim caps have been ordered.

Doug looked into getting car decals made up with the Williamston Hornet and the Williamston Swimming.  It is $300 for 100 decals.  It was discussed that these could be handed out at the middle school banquet to promote swimming.  The decal would have the Williamston hornet and the words Williamston Swimming.  After the presentation by Madeline Kugler, Doug will look into the cost of having the logo she presented made into decals.  Decals could also be sold to parents of swimmers or members of the community to support swimming.  The purpose of the decals is to raise awareness of the Williamston Community Swim Program.

Danielle looked into the fundraiser Schwan Cares.  The campaign ends January 25.  It was decided that this did not give enough time to swimmers to get the word out to be an effective fundraiser.  Danielle will look into the other campaign dates.

 

  1. Action Items

We will look into making middle school swimming a school sport.  The benefits may be more high school participation.  To participate in middle school sports, parents must pay a one time athletic fee.  This covers participation in as many sports as a student may want to engage in.  Since swimming is not a middle school sport, an additional fee is required.  The additional cost to participate in middle school swimming may keep kids from joining the swim team.

Doug and Michael will set up a meeting with Dr. Thoenes, Tom Hampton and Jen McGillis.

Agenda items will be:

  1. Officials
  2. Role of the boosters
  3. Pool costs
  4. Communication and coordination with the Williamston Swim Teams, Community Pool and Swim Boosters
  5.  Lansing Christian Role with teams
  6. Entrance Fees and personnel costs
  7. Swim Record Board
  8. Middle School club status to team status
  9. Collaboration of fundraising projects
  10. Accountability of workers

Doug will check into the cost of having the logo presented by Madeline Kugler into a car decal.

Next meeting

February 15 at 7:00 pm, PI Engineering

8:33 meeting adjourned

December 14, 2016

Called to order 7:07

Board Members Present:  Doug Monette, Michael Hetherington, Shelly Meldrum, and Renee Kugler

Guests:  Greg Mitchinson, Bob Oliver, Marianne Oliver,

  1. Introductions

Attendance sheet circulated, e-mail and phone numbers updated

  1. Minutes

November minutes reviewed.  Motion to accept minutes as written made by Mike Hetherington, seconded by Shelly Meldrum.  Approved by all.

  1. Treasurer’s Report

Current Balance: $7,432.18 as of last month.  Doug needs reimbursement for $106.74 from printing costs of schedule that is handed out at each meet and $22.00 for coaches’ shirts.  Shelly is requesting reimbursement for approximately $141.00 for items to be sold at concessions.  Bob Oliver is requesting $256.87 for t-shirts purchased for girls swim team.  Michael spent approximately $300 for URL and hosting site for next 3 years.

  1. New Business

All parkas returned and accounted for per Bob.  David Metts has handed out parkas to the boys requesting one.

Underwater speaker is being hooked up.

Boys Kick-off Invitational went well.  Cash box was given to Tom Hampton.  Participating teams: Davidson, Ovid, Owosso and Williamston.  Shelly thought we made $97.00 in concessions and approximately $300 in ham sales (Paul has actually numbers).

During the last dual meet people came through the wrong door and did not pay entrance fee.  Timers should not have to pay entrance fee and then work.  Doug will talk to Tom Hampton regarding who is responsible for paying for Cody’s time and the referees.

Doug still needs to talk to Tom about the record board.

David Metts indicated he did not need an assistant coach.  Robert is the diving coach however the boy’s team may not have a diver.

We may need to purchase cart.  Sometimes it is difficult to get the community pool cart.  Doug would like a collapsible one to save space.  Approximate cost – $109.00.  Shelly will work on organizing the storage room.  Shelves will be put up in the storage room to help organize materials allowing room for a cart.  Motion to purchase shelving made by Doug Monette, seconded by Renee Kugler, approved by all.

Spool for lane lines may be broken.  Doug will check on it.

Touch pads need attention.  We need to equalize the pressure, however the needle to do so has been lost.  Bob will let us borrow a needle, but we will look into purchasing several for the future.  Also, we should look into getting a spare touch pad.  Doug will get with Tom Hampton and find out about responsibility of some equipment.

Action Items

Shelly will organize storage room and Doug and Bob will purchase and put up shelving.

Doug will talk to Tom Hampton about a number of things:  who is responsible for paying for Cody’s time and the referees, the record board, the spool for the lane lines and the need for an extra touch pad.

 

Next meeting

January, 2017 at 7:00 pm, PI Engineering

8:07 meeting adjourned

Submitted by Renee M. Kugler

 

November 15, 2016

Called to order 7:03

Board Members Present:  Doug Monette, Michael Hetherington, Nancy Deal, Shelly Meldrum, Lori Williams, Paul Hereza, Dawn Mitchinson and Renee Kugler

Guests:  Danielle Foss, Bob Oliver, Marianne Oliver, Ward Meldrum, David Metts, Laurie Hereza

  1. Introductions

Attendance sheet circulated, e-mail and phone numbers updated

  1. Minutes

October minutes reviewed.  Motion to accept minutes as written made by Shelly Meldrum, seconded by Nancy Deal.  Approved by all.

  1. Treasurer’s Report

Current Balance: $7,432.18. There is one deposit this month – $380.

  1. New Business

A few parkas still have not been turned in, the girls that did not return equipment on designated day were told to bring them to the team banquet on November 29, 2016.

Discussed equipment needs with the new boy’s coach David Metts.  He would like bands, but otherwise thinks he has all the equipment he needs.  David will let us know at the next meeting of any necessary equipment purchases.

Boys Kick-off Invitational on Saturday, December 3, 2016.  Requesting donations from parents for concessions, hospitality room etc. – not exactly sure what is needed at this time.  The number of teams participating is unknown at this time.  Doug will announce and Michael and Dan will run the table.  Shelly will look into the cost and design of T-shirts to sell and Doug will organize timers, David will check with Tom Hampton on the officials.

Boy’s team will use Google docs to communicate.

Bob said he updated most of the record board.  The only records not updated at this time are the ones at the top of the board – he needs a ladder.  Tom Hampton purchased slider boards, but they are smaller that the numbers we currently have and do not fit over the larger name/number.  The numbers are also so small they are difficult to read.  Paul Hereza made a motion to use the larger numbers used previously, seconded by Michael Hetherington, approved by all.

David Metts indicated he did not need an assistant coach.  We are unsure who will be the diving coach.  Mike Wager could coach one, possibly two divers.  They would have to train at Okemos and the boosters would have to supplement his salary.  David said he would check with Tom Hampton on diving coach possibilities.

Marianne would like backpacks for the swim team.  The cost is $61.50 each and we should purchase approximately 24.  We decided to make a wish list as well as a list of potential equipment that we would have to buy if broken/fail (touchpads, etc.).  Once we have completed the list and assessed what we may need to purchase in the near future, we will prioritize needed equipment versus equipment that would be nice to have.

Ward will contact local businesses to see if they would like to buy advertisement space in a program to be given out at meets.  Lori Williams indicated that she could print the programs.

Discussed the need to maintain a balance for unexpected equipment needs.  Motion to maintain $2000 made by Paul Hereza, seconded by Michael Hetherington agreed upon by all except Nancy Deal who felt we should maintain $5000.

Middle school swimming:  Coach Katherine, Tori and Maya will assist.

Michael needs to renew our domain name (wcsswimdive.com).  Shelly motioned to provide funds, seconded by Michael Hetherington, agreed by all.

Action Items

Shelly will organize ham fundraiser for boy’s swim team.  Shelly will also organize parent donations for concessions during invitational as well as design and order T-shirts to sell.

Ward will contact local businesses and ask if they would like to place an advertisement in meet program.

Doug will organize timers for the invitational.

Once we have businesses willing to advertise, Lori and Brad Williams will put together and print programs.

Renee will work on a wish/rainy day list, e-mail to group and research costs of each item.  Once the list is complete, we will prioritize the list and decide what we need to purchase or maintain funds for unexpected expenditures.

 Next meeting

December 12, 2016 at 7:00 pm, PI Engineering

8:25 meeting adjourned

Submitted by Renee M. Kugler

 

October 18, 2016

 

Called to order 7:00

Board Members Present:  Doug Monette, Michael Hetherington, Nancy Deal, Shelly Meldrum, and Renee Kugler

Guests:  Danielle Foss, Bob Oliver, Marianne Oliver, Ward Meldrum, Patti Hetherington

 

  1. Introductions

Attendance sheet circulated

  1. Minutes

September minutes reviewed.  Motion to accept minutes as written made by Michael Hetherington, seconded by Shelly Meldrum.  Approved by all.

 

  1. Treasurer’s Report

Current Balance: $7,044.18.  One debit this month – $20 for State of Michigan license.  $400.34 never cashed, voided check returned.  Credits for the month:  $152 from Johnny Macs and a check for $200 from the Deals for the swim-a-thon.

  1. New Business

Doug spoke to Jen about starting blocks.  They will need to be replaced within the next two years.  The tops were redone recently, so only the base needs to be replaced.  The pool needs $50,000 in upgrades and repairs.  The sinking fund can be used for some of the repairs, but not all.

Several people have been actively trying to get a coach for the boy’s team.  There are enough boys for a swim team.  However, we need a boy’s coach and diving coach.  Bob Oliver agreed to let the boys train at Haslett, but we would need someone to act as coach at meets.  Tom Hampton agreed to be official coach at meets if no other coach could be found.   Attempts will be made to get a coach at Williamston.

Record board almost complete – should be finished by Saturday.

Bob purchased small fins, which he put on his credit card.  Bob is to be reimbursed for $210.

Marianne would like swim backpacks so swimmers have a place for their parkas.  Bob will price out and see if we can get a deal on a large quantity.  The backpacks can be embroidered with numbers that coordinate with parka that will be handed out at the beginning of the season.

Boys season starts November 21.

October 9 was an organizational meeting for middle school swim club.  Jen is working on a schedule.  This year sixth graders can compete.                                                                                                                                                                                                                                                                                                                                Katherine is coaching and Tori Manack may help.

  1. Action Items

Doug will bring Gatorade cooler to the pool.

 

Next meeting

November 15, 2016 at 7:00 pm, PI Engineering

8:00 meeting adjourned

Submitted by Renee M. Kugler

September 20, 2016

 Called to order 7:03

 Board Members Present: Doug Monette, Michael Hetherington, Paul Hereza, Nancy Deal, Shelly Meldrum, Renee Kugler

 Guests: Bob Oliver, Marianne Oliver, Danielle Foss, Kim Battjes, Ward Meldrum

1. Introductions

Attendance sheet circulated

 2. Minutes

August minutes verbally reviewed. Motion to accept by Nancy Deal, seconded by Shelly Meldrum. Minutes accepted as written.

 3. Treasurer’s Report

Current Balance $5,989.47 – no change from last month. Deposits: $295 from girls invitational ($100 – concessions, $125 t-shirts, $30 programs, $40 50/50); one check from Schwan’s – $10; $780.20 from swim-a-thon.

4. New Business

 Doug had a meeting with Tom Hampton and the following topics were discussed: No coach for the boys swim team, no applications have been submitted. This also includes a diving coach. Updating of the awards board will begin tomorrow – it will be rebuilt and a slider board will replace the current board; the starting blocks will need to be replaced in the next 2-4 years. Doug will talk to superintendent about using sinking fund.

 Overall the girl’s invitational lost $48. The amount collected at the gate was approximately $800. Spent money on a custodian and awards for each event. Smaller medals could have been purchased which would have cut down on costs. We did not have to pay to use the pool.

 The girl’s locker room floor was recently waxed making it a slip-hazard. One of the swimmers slipped and fell and hurt her knee. The wax must be removed or the floor roughed-up. We should consider purchasing mats.

Bob listed items that he has purchased – repaired parkas, dry erase board, camera, green bags, kick boards, fins, pull buoys. Bob will provide an itemized list at the next meeting.

 Bob requested small fins for the girls. 12 small size fins will cost approximately $185. The motion to purchase small fins was motioned by Paul Hereza and seconded by Nancy. Unanimously approved.

Marianne had several suggestions of things that we should think about purchasing: a small refrigerator (to keep ice close on hand), rolling cart, Gatorade container (Doug said he would donate one), mats for the floor in the locker room to reduce slip-hazard.

 Float in the parade: Lori Williams has a trailer and a driver to pull it. The building of the float will be at the Williams’ this year.

 Fundraisers: Marianne signed up the swim team for the D and W program. If we provide D and W with $150,000 worth of receipts they will donate $1000 to the swim program. Shelly Meldrum suggested Petit Pasta as a potential fundraiser. Michael Hetherington would like to continue with ham sales. It was decided that the boys would sell hams during their season. We will also try to do another Sunnyside fundraiser – one during girl’s season and one during boy’s season.

 5. Action Items

Bob will talk to Jen about the newly waxed floor and get a solution.

 Bob will provide an itemized list of items that he has purchased and provide to boosters at next meeting.

 Renee Kugler will get with Lori Williams about float construction. Madeline Kugler will get the application to be in the parade and submit it and get with Lexi about organizing materials. Lexi or Lori will send out when the girls and boys can get together and put together the float.

 Doug Monette will contact Sunnyside for a fundraiser in October.

 Next meeting

 October 18, 2016 at 7:00 pm, PI Engineering

 8:30 meeting adjourned

 Submitted by Renee M. Kugler

July 12, 2016

Called to order 7:05

Board Members Present:  Doug Monette, Danielle Foss, Paul Hereza, Nancy Deal, Lori Williams, Shelly Meldrum, Renee Kugler

Guests:  Patti Hetherington, Bob Oliver, Marianne Oliver, Aaron Jost

Introductions

Attendance sheet circulated, e-mail list updated

Minutes

June minutes reviewed.  Motion to accept by Nancy Deal, seconded by Doug Monette.  Minutes accepted as written.

Treasurer’s Report

Current Balance $5,483.38 – no change from last month.  Two checks to deposit – one from spring Sunnyside fundraiser and one check from Schwan’s.

New Business

 

Girls Invitational:  6 teams are to participate.  Nancy contacted a t-shirt company, they can have t-shirts ready in two days.  We need to decide what to charge for each t-shirt, sizes to be ordered and quantity of each size.  Discussed having parents donate food for concessions – such items include water, variety of soda, Gatorade, candy, pizza.  Tom Hampton can bring in more bleachers for extra seating for invitational.

Tom Hampton will pay to have record board changed to reflect the new record set by Alex.

Bob received approval from Tom Hampton to order equipment.  We currently have 16 green fully equipped green bags and 5 extra kick boards.  Bob has ordered 12 new bags.  Aaron indicated he received approval from Tom Hampton to order TV, waiting on antenna to be purchased.  Bob has 20 snorkels – girls may use and share one of the 20 snorkels or be given the option of purchasing their own.

Bob requested a new white board.  They range in cost from $170 to $500.  Bob will use the remaining money from the equipment fund given by the athletic director.  A motion was made by Shelley Meldrum to supplement the cost of the white board – up to $500 – after the equipment money has been used.  Motion seconded by Nancy Deal, unanimously approved.

State swim caps:  Bob sent an e-mail to Brad Williams with potential logo for cap.  Brad made some changes to design.  Currently they have created a generic design because the purpose of the caps is to motivate swimmers on the girls, boys and middle school teams.  Doug requested a sample of the logo for the next meeting.

Parka update:  Bob and Marianne have inventoried all the parkas – we have 32, created a spreadsheet and stored them in a locked area in the pool specific for the swim team.  Marianne has ordered zippers for 4 of the parkas and will replace them.  She repaired two of the parkas and relabeled all of them.  Marianne will be reimbursed for her time repairing the parkas out of the annual equipment money.

Fundraisers:  potential opportunities – Swimathon, Sunnyside, Ham sales, Cravings Gourmet Popcorn sales, MIS Speedway clean-up.

  1. Action Items

Bob will talk to Tom and get more specifics on invitational to tie up loose ends.

Bob will send out a pre-season e-mail to parents requesting a volunteer for an announcer.  There have been two individuals that have expressed interest in the past.

Bob will talk to Tom Hampton about replacing the lock where the parkas and other swim team equipment is stored so it is exclusively used for the swim team – currently it can be opened with the “master” key.

Shelley volunteered to take over the Ham sales.  She will contact Sharon to get to find out what she needs to do as Sharon has handled it in the past.

Patti Hetherington will get more information on MIS Speedway clean-up.

Next meeting

August 9, 2016 at 7:00 pm, PI Engineering

8:08 meeting adjourned

Submitted by Renee M. Kugler

 

June 15, 2016

Called to order 7:05

Board Members Present:  Doug Monette, Danielle Foss, Michael Hetherington, Paul Hereza, Nancy Deal, Lori Williams, Renee Kugler

Guests:  Angela Edwards

  1. Introductions

Attendance sheet circulated, introductions made, e-mail list updated

Treasurer’s Report

Current balance is $5,483.38

 

  1. New Business

Doug spoke to Tom Hampton regarding the girl’s and the boy’s invitational.  There are currently 5 girls teams and 6 boys teams.  Tom is working on getting a 6th team for the girls invitational in the fall.

Doug spoke with Tom Hampton regarding starting blocks.  The cost to replace 6 blocks is around $12,000.  The pool with pay for 1/3 and the school with pay for 1/3, which leaves 1/3 for the swim boosters.

Dragon boat races are September 17 and 18 on Hawk Island.  This was discussed as a good way to promote team unity among the girls and boys swim teams.  Each boat holds 20 – 22 people (includes a flag catcher and a drummer).  Saturday is a practice day and the races are on Sunday.  We will need extra students and can ensure participates are there are several races on Sunday and practice on Saturday.  Deadline for entry is July 1, 2016 – entry fee is $500.

August 10 is the first day of practice for the girls.  The girls will be offered an opportunity to purchase their own parkas.

The boy’s swim team received money for the school last year and the girl’s will receive it this year.  Aaron and Bob have put together a list of equipment that is needed for next season.

Alex set a record last year and the record board still has not been changed to reflect his time.

Storage Room was discussed as a secure location for electronics as everyone has key – only the master will open the door.  It seems that the door is frequently left open.

Meets:  Michael will run the table, girls will get timers through Shutterfly account, Amy Casteel and Kim Battjes indicated an interest in announcing in the past.

Meijer fundraiser is over.  Meijer working on another fundraiser for schools or organizations – more details to follow.  They may do a promotion where gift cards can be purchased or something like Younkers Community Days.

  1. Action Items 

Nancy will contact Bob to get fall schedule – difficult to plan without it.

Nancy will meet with Danielle to discuss invitational and send e-mail out regarding need for volunteers.

Doug will contact Tom Hampton and discuss the following:  invitational finances, what is involved, what costs the boosters are responsible for and what money the boosters can count on (gate, concessions etc.)

Doug will talk to Tom Hampton about storage room and an office for the coaches.  The swim team needs a secure location for items purchased exclusively for the swim team and expensive electronics.  The coaches need an office or space to work.

Doug will talk to Tom Hampton about getting the record board updated.

Paul will try and contact Peggy Campbell about the Sunnyside fundraiser money.

Nancy will ask if a janitor can take pole out between double doors to get another set of bleachers in for seating during the invitational.

 

  1. Next Meeting

Invitational – t-shirts, volunteers, timers, need more seating

Announcer for meets

Equipment purchases

State swim caps – Bob not present to discuss (Brad and Bob working on)

Next meeting

 July 12, 2016 at 7:00 pm, PI Engineering

8:15 meeting adjourned

Submitted by Renee M. Kugler

 

May 18, 2016

Called to order 7:06 p.m.

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Danielle Foss, Doug Monette

Guests present: Aaron Jost, Shelly Meldrum

  1. Introductions
    • Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    • Minutes of last meeting reviewed by group. Motion to accept from Michael Hetherington with correction of date of tonight’s meeting.  Motion seconded by Doug Monette.  Minutes accepted.

 

  1. Treasurer’s Report
    • Paul Hereza – not available to be here. Current balance = 5463,38. Motion to accept from Peggy Campbell with Michael Hetherington seconding.  Treasurer’s report approved.  Checks for Fundraisers $440 from Sunnyside and $65 from Schwans.
  1. Action Items
    • Meijer Community Rewards – forms are available. Doug Monette has some forms, Shelly Meldrum has forms.  We are awaiting the code from Paul Hereza or Bob Oliver for funds to be directed to the Swim Boosters. Once we have a code Doug will send out to email list, Peggy will share on Facebook and our web person.
    • Doug Monette spoke with Tom Hampton.

i.      Hampton asks if we could survey middle school parents r/t preference about after school vs. after dinner.

ii.      Also, he has invitational meets set for boys and girls seasons.  There will be additional bleachers brought in to accommodate swimmers/fans for these events.

iii.      Hampton has begun saving money for replacement of starting blocks.  He is hoping to pay a portion with the athletic budget, seek some funding from the community pool and is hoping that the boosters will help to support the initiative.

iv.      Need to clarify with Mr. Hampton whether the diving board has been sent back for paint repair.

v.      Need to follow up with Mr. Hampton regarding funds from first invitationals.  What are our earnings from team registrations, concessions and gate.

  • Sunnyside Fundraiser – A success. Boosters earned $440.59.  Good turnout – and good response from participants.
  • Baseball trip – cancelled due to low registration.  Might try again in the future perhaps a back-to-school or holiday shopping.  Note: shopping or Greektown do not require as much lead time as the baseball trips.
  • Swim caps no update – Nancy Deal and Bob Oliver not available this week.
  • Aaron Jost – Reports he and Coach Oliver have priced Tivo $35 on Amazon and then $15/month subscription.  Coach Oliver anticipate needing 12 mesh bags ($5). Will also need some pull buoys, kick boards, and fins.
  • Motion from Doug Monette to provide up to $750 to purchase a video delay system, mesh bags, DVD player, HDMI cable, wall mount, shelf and drawer, and team manager.  Seconded by Shelly Meldrum.

Next meetings:

Wednesday, June 15 , 2016 at 7 p.m. at PI Engineering

7:55 p.m.  – Meeting adjourned

Meeting Minutes respectfully submitted by Peggy Campbell

 

April 12, 2016

Called to order 7:06 p.m.

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Danielle Foss, Doug Monette, Paul Hereza

Guests present:  Nancy Deal, Angela Edwards, Renee Kugler, Marianne Oliver, Brad Williams, Bob Oliver, Aaron Jost

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.
    2. Brad Williams new member  (daughter will be a sophomore on the girls team next year)
  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept.from Michael Hetherington.  Motion seconded by Craig Campbell.  Minutes accepted.
  1. Treasurer’s Report
    1. Paul Hereza provided update.  Current balance: $5463.38.  Motion to accept from Craig Campbell with Michael Hetherington seconding.  Treasurer’s report approved.
  1. Action Items
    1. Sunnyside Fundraiser – Scheduled for Wednesday, May 4th.  Workers age 15 or older can volunteer to coaches or Peggy Campbell.  We will need 6 servers and 2 adults.  Others not working as servers should plan to help by advertising, communicating through social media and bringing their friends and neighbors to dinner.
    2. Baseball trip – June 22nd for Detroit Tiger/Seattle Mariner game. Sign ups have started.  Registration will open up to public by April 15th.  Interested persons can sign up by emailing Williamstonswimbooster@gmail.com. Trip information can be found on our website at http://www.wcsswimdive.com/?p=1629 and in Facebook.
    3. Swim caps update from Nancy Deal – no new information.  Discussion ensued around providing a cap in the future for team members who go to the state meet on girls, boys and middle school teams.  The goal will be to support and encourage engagement across the swimming program. Lengthy discussion ensued about providing caps retroactively to teams from 2015-16 vs. beginning to provide for state teams beginning in the fall with a decision made to consider providing for future state teams only. Nancy Deal and Bob Oliver will pursue prior to our next meeting. Motion by Craig Campbell that the Booster Club provide funding for design and an initial order of #50 (Approximately $300) caps to be distributed to future state qualifiers by the 3 swim coaches beginning in Fall of 2016. Michael Hetherington seconded.  Motion approved.
    4. Bob Oliver update – Bob and Marianne Oliver brought pictures of the banners at the pool celebrating our team’s successes.  A Williamston swimming sign from the old score board has been hung near the starting blocks.
    5. Bob Oliver brought forth a new fundraising idea requiring no selling or deliveries.  Bob strongly recommends we participate in the Meijers’ Community Reward Project.
      1. 1% if you use a Meijer card
      2. 0.5% with other debit cards
      3. Supporters need to sign up.  Bob recommends prompting parents at the beginning of each season to begin the process.
      4. Can engage relatives and friends – works at any Meijers.

ii.      Bob volunteers to sign the Boosters up.

iii.      Craig Campbell moves Williamston Swim Boosters sign up for Meijer Community Rewards Program with the president and treasurer to be the two people associated with the program.  Motion seconded by Michael Hetherington. Motion carried.  Bob will get paperwork started and report back at the next meeting.

  1. Elections for Booster Board officers:  New officers were voted in to office by current officers present and in good standing.

i.      President

Doug Monette  (unopposed) elected by unanimous vote

ii.      VP Boys

Michael Hetherington (unopposed) elected by unanimous vote

iii.      VP Girls

Danielle Foss (unopposed) elected by unanimous vote

iv.      Secretary

Renee Kugler (unopposed) elected by unanimous vote

v.      Treasurer

Paul Hereza (unopposed) elected by unanimous vote

vi.      VP Middle

No candidate

Paul Hereza appointed by the president as acting VP for middle school until further notice

  1. Booster Board Member election:

Candidates voted on individually for open board positions:

  1. Doug Monette (automaticly board member as president)
  2. Shelly Meldrum (one year left in her term)
  3. Nancy Deal (1 year term) elected by unanimous vote
  4. Michael Hetherington (2 year term) elected by unanimous vote
  5. Lori Williams (1 year term) elected by unanimous vote
  6. Renee Kugler (2 year term) elected by unanimous vote
  1. Vote held to add seventh board position per by-laws with 5 in favor, 1 opposed – seventh board position approved
    1. Dawn Mitchinson elected to 7th open (new) position for 2 year term with  8 in favor and 4 opposed
  1. Next meetings: Wednesday, May 18, 2016 at 7 p.m. at PI Engineering
  1. 8:36 p.m.  – Meeting adjourned
  1. Meeting Minutes respectfully submitted by Peggy Campbell

March 15, 2016

Called to order 7:04 p.m.

 

Board Members present:

Michael Hetherington, Peggy Campbell, Danielle Foss, Doug Monette, Shelly Meldrum, Paul Hereza

 

Guests present:  Nancy Deal, Angela Edwards, Renee Kugler

 

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept: Paul Hereza.  Seconded by: Doug Monette.  Minutes accepted as corrected.

 

  1. Treasurer’s Report
    1. Paul Hereza provided update.  Beginning balance $5,132.49 with income from Schwans, concessions and donations and $100 deposit made for bus trip brings us to 5369.98.

 

  1. Action Items
    1. Annual elections – scheduled for April meeting

 

i.      Current Officers and Board members:

  1. Officers:
    1. President: Michael Hetherington
    2. Vice President HS Girls: Danielle Foss
    3. Vice President HS Boys: Doug Monette
    4. Vice President Middle School: Dawn Mitchinson
    5. Treasurer: Paul Hereza
    6. Secretary: Peggy Campbell
  2. Board of Directors:
    1. Doug Monette,
    2. Kara Schrader,
    3. Craig Campbell,
    4. Peggy Campbell,
    5. Shelly Meldrum

ii.      Officers (all one year terms)

  1. Michael Hetherington – President (would like to run for a board position and boys VP)
  2. Danielle Foss – VP for HS Girls (would like to run for VP of girls)
  3. Doug Monette – VP for HS Boys
  4. Dawn Mitchinson – VP for middle school (Doug Monette will check in with Dawn regarding her plans)
  5. Paul Hereza – Treasurer (Paul would like to run again)
  6. Peggy Campbell – Secretary and Fundraising

 

iii.      Postions opening up:

  1. Doug Monette – 2 year term expires (seeking office of President)
  2. Kara Schrader – 2 year term expires – stepping down
  3. Craig Campbell – 2 year term expires – stepping down
  4. Peggy Campbell – 1 year left on 2 year term – stepping down
  5. Shelly Meldrum – 1 year left on 2 year term – plans to complete term
  6. Bryan Battjes – 1 year left on 2 year term does not meet participation requirement

 

iv.      Candidates identified to date:

  1. Nancy Deal would like to be on the ballot for a board position
  2. Renee Kugler would like to be on the ballot for secretary
  3. Dawn Mitchinson would like to run for a board position
  4. Lori Williams (not here this evening) has communicated that she might like to run for a board position
  5. Michael Hetherington would like to run for a board position and VP of Boys
  6. Doug Monette would like to run for President
  7. Danielle Foss would like to run for VP of girls
  8. Paul Hereza will run for another term as treasurer

v.      Members encouraged to talk to people on all teams who might like to run for office

vi.      Shelly Meldrum will get a flyer to Jen and middle school parents regarding swim boosters and the upcoming election

 

 

 

  1. Discussion around communication.
    1. Boosters will plan to have a representative present at parent meetings at the beginning of each season with hope of increasing participation from all teams.
    2. Need to increase communication between booster board and parents – role of VP for each team

 

  1. Planning
    1. Paul Hereza suggests we set the meeting schedule for the whole year in advance.  Wednesdays 7 p.m seem preferable.  (Will need to avoid the Waverly relay Wednesdays)

 

  1. Fundraising Tiger Trip – update from Doug Monette
    1. Wednesday, June 22, 2016.  Bus leaves at 4:30 and returns 12 a.m.
    2. $57 includes bus and ticket to game

i.      Flyers have been developed, will be emailed out to Booster group and teams first

ii.      Then, will send out to others after March 25th.

iii.      Registration will be first come – first served

iv.      Registrations:  Please email Williamstonswimbooster@gmail.com

v.      All sign-ups must be in by: 5-08-16

vi.      Doug Monette and Paul Hereza will work details about the possibility of accepting credit cards or Paypal

 

  1. Boys Invitational – Update from Michael Hetherington.  The booster club will be receiving $106.68 from the Boys Invitational.  Michael Hetherington awaiting the itemized accounting of this event from the athletic office in order to guide our decisions about supporting invitationals in the future.
  2. Angela Edwards request for boosters to purchase swim caps for state qualifiers.  Discussion ensued.  Motion by Shelly Meldrum for Nancy Deal to design and cost a swim cap to be provided for future state teams. Seconded by Doug Monette.  Will bring back to next booster meeting for approval.
  3. Allocating funds toward team banquets brought suggested by Angela Edwards. Discussion ensued.  Decision not to allocate funds at this time.
  4. Parkas accounting and storage – all accounted for from girl’s.
  5. Sunnyside fundraiser update –from Peggy Campbell.

i.      Spring Sunnyside fundraiser will occur in early May due to scheduling needs of the restaurant.   Will need 5-6 swimmers age 15 or over and 2 adults.  More information at next meeting for sign ups.

 

  1. Next meetings:

 

Tuesday, April 12, 2015 at 7 p.m. at PI Engineering (Booster Board and Officer Elections)

 

 

  1. 8:34 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

Swim Booster Meeting

February 16, 2016

Called to order 7:04 p.m.

 

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Danielle Foss, Kara Schrader, Doug Monette, Shelly Meldrum, Paul Hereza

 

Guests present:  Nancy Deal, Angela Edwards, Renee Kugler

 

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Corrections:  Move Shelly Meldrum to Board member, delete second occurrence of Nancy Deal as guest, dates moved from2015-16, Motion to accept by Michael Hetherington.  Seconded by Craig Campbell.  Minutes accepted with minor corrections.

 

  1. Treasurer’s Report
    1. Paul will provide update when January statement available.

 

  1. Action Items
    1. Annual elections – scheduled for April meeting

i.      Shelly Meldrum will send Jen a flyer for middle school families about Swim Boosters and upcoming election in April

ii.      Members encouraged to talk to people on all teams who might like to run for office

iii.      Postions opening up:

  1. Doug Monette – 2 year term expires (seeking office of President)
  2. Kara Schrader – 2 year term expires – stepping down
  3. Craig Campbell – 2 year term expires – stepping down
  4. Peggy Campbell – 1 year left on 2 year term – stepping down
  5. Shelly Meldrum – 1 year left on 2 year term
  6. Bryan Battjes – 1 year left on 2 year term – Craig Campbell will check in with Bryan regarding his plans

iv.      Officers (all one year terms)

  1. Michael Hetherington – President (would like to run for a board position and boys VP)
  2. Danielle Foss – VP for HS Girls (would like to run for VP of girls)
  3. Doug Monette – VP for HS Boys
  4. Dawn Mitchinson – VP for middle school (Doug Monette will check in with Dawn regarding her plans)
  5. Paul Hereza – Treasurer (Paul would like to run again)
  6. Peggy Campbell – Secretary and Fundraising

 

  1. Tiger Baseball, Greektown Casino bus trips update from Doug Monette

i.      June $57/seat, May is $50/seat (could reduce to $45)

ii.      Group is in agreement we will not include unaccompanied minors

iii.      Craig Campbell moves the Swim Booster board proceeds with planning a Tiger bus trip in June after Athletic director approval.  Tickets to be sold at $57 each. Kara Schrader seconded.  Motion approved by all board members present.

iv.      Shelly Meldrum will fill out fundraising form and submit to Athletic Director’s office.

v.      Wednesday, June 22nd  game against Seattle Mariners at 7:08 p.m. would have busses leaving around 4 p.m. so might work better for working parents

vi.      We will need to pay for tickets (56 seats) about 4 weeks ahead of time

 

  1. Sunnyside Fundraiser – We have approval to do one more Sunnyside fundraiser in March per Peggy Campbell.  Will work with Sunnyside for dates.  Watch for sign up soon!
  2. Invitational – Michael Hetherington will follow up with AD office regarding the process for obtaining funds from this meet.  Group will develop a planning process in April.
  3. Missing parkas – Renee Kugler will follow up with two girls swimmers who have not yet returned their parkas

 

  1. Next meetings:

 

Tuesday, March 15, 2015 at 7 p.m. at PI Engineering

 

Tuesday, April 12, 2015 at 7 p.m. at PI Engineering (Booster Board and Officer Elections)

 

 

  1. 8:04 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

 

 

January 19, 2016

Called to order 7:00 p.m.

 

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Danielle Foss, Doug Monette,

 

Guests present:  Nancy Deal, Nancy Deal, Shelly Meldrum, Renee Kugler

 

  1. Introductions
    • Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    • Minutes of last meeting reviewed by group. Motion to accept by Craig Campbell.  Seconded by Doug Monette.  Minutes accepted as written.

 

  1. Treasurer’s Report
    • Treasurer not available to report this evening.

 

  1. Action Items
    • Annual elections – generally scheduled for April meeting

i.      Members encouraged to talk to people on all teams who might like to run for office

ii.      Board members:

  1. Doug Monette – 2 year term expires
  2. Kara Schrader – 2 year term expires
  3. Craig Campbell – 2 year term expires
  4. Peggy Campbell – 1 year left on 2 year term – stepping down
  5. Shelly Meldrum – 1 year left on 2 year term
  6. Bryan Battjes – 1 year left on 2 year term

iii.      Officers (all one year terms)

  1. Michael Hetherington – President
  2. Danielle Foss – VP for HS Girls
  3. Doug Monette – VP for HS Boys
  4. Dawn Mitchinson – VP for middle school
  5. Paul Hereza – Treasurer
  6. Peggy Campbell – Secretary and Fundraising
  • Fundraising ideas update from Doug Monette

i.      T-shirt, hat and polo shirt examples shared with the group.

ii.      Tiger Baseball, Greektown Casino bus trips – Bus ride and ticket to game. First 25-28 people pay for the bus, the rest is profit.  Booster board interested in the idea –

  • Doug Monette, Nancy Deal and Shelly Meldrum will meet to discuss and bring dates and details to next meeting. Doug will fill out fundraising form and submit to Athletic Director’s office.
  • Sunnyside Fundraiser – We have approval to do one more Sunnyside fundraiser in March per Peggy Campbell

 

  • Girl’s League Championship banner has arrived. Doug will check in with boy’s captains and coach and girl’s coach to identify an appropriate meet to present the banner.

 

  • Storage of equipment – Concern brought forward by Nancy Deal about security of equipment purchased by the Boosters.  She suggests items be moved out between seasons.  Boosters recommend equipment be stored with Booster president or coach for next season at the end of the season.  Extra parkas are at Kuglers.  Concern expressed about 2 girls parkas that have not yet been returned.  Michael Hetherington will follow up.

 

  • Williamston Invitational December 5th – update.  First event was deemed a success.  Five teams participated.  Need to get a small committee together to manage details of future events.  Nancy Deal will check in with athletic office regarding proceeds from gate and concessions. 

 

  • Middle school meet is home at 6 p.m. with Williamston and East Lansing.

 

  • Haslett Invitational is coming up Saturday, January 23rd for high school boys

 

  • Next meeting: 

At Tuesday, February 16, 2016 at 7 p.m. at PI Engineering

 

6.   8:15p.m.  – Meeting adjourned

7. Meeting Minutes respectfully submitted by Peggy Campbell

 

November 18, 2015

Called to order 7:03 p.m.

 

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Danielle Foss, Kara Schrader,

 

Guests present:  Tom Hampton, Athletic Director, Aaron Jost, Boy’s Coach, Bob Oliver, Girl’s Coach, Marianne Oliver, Nancy Deal, Renee Kugler, Nancy Deal, Marianne Oliver, Shelly Meldrum, Ethan Schrader Boys Co-Captain

 

1.         Introductions

a.         Attendance sheet circulated. Guest introductions.  Email list updated.

 2.         Minutes:

a.         Minutes of last meeting reviewed by group. Motion to accept by Craig Campbell.  Seconded by Michael Hetherington.  Minutes accepted as written.

 3.         Treasurer’s Report

a.         Treasurer not available to report this evening.

 4.         Action Items

a.         Discussion with Athletic Director, Tom Hampton.

i.          What is the process for scheduling the pool?  Is there a hierarchy of need for scheduling?  Answer, yes there is a hierarchy with priority given to curricular needs and varsity sports.  Scheduling occurs in the spring (after the boys season) for the following year. Scheduling process includes input from coaches, AD and the pool director.

 ii.         Financial questions.

1.        Facilities/structural repairs are typically the responsibility of the school.

2.         Teams are allotted a certain amount of money each 3 years for uniforms.  Boys’ and girls’ teams have gotten $1000 to share for uniforms.

3.         Boys and girls teams historically have each gotten $1000 every year to share for expenditures.

4.         This year there is an increase in the three-year uniform budget.  The boy’s team will get $1200 for uniforms and expenses not including entry fees (Annual $500 and the 3rd year $700 for uniforms).

iii.        Tom Hampton notes need to replace starting blocks within the next three years.  One possible event he believes could help with funding replacement is the spring triathlon.  Jenn McGillis  at the pool leads this event.

iv.        Display of swimming trophies:  League, regional and state championships get displayed in the cases.  Current year tournaments get displayed along the window at the office.

 b.         New equipment: Coach Oliver will purchase breast stroke fins, stop watches and new laptop with this year’s budget from the school.  They will not need booster support for these items this year.

 c.         Table banner: has been installed

 d.         New computer has arrived.  Michael Hetherington is loading software. He will help coaches set up data management.

 e.         Caps/clothing/swimwear – Doug Monette not able to be here this evening.  Request noted for sweats for swimmers. Further discussion resulting in recommendation that we include Williamston/Lansing Christian wear as we have swimmers from Lansing Christian on the girl’s team and will continue to recruit for the boys.

 f.          Bob Oliver request up to additional $250 for hotel rooms for coaches and swimmers at the girl’s state room. Michael Hetherington moved to approve, Kara Schrader, seconded, all approved.

 g.         Coach Jost – Boys season starting soon with 15 boys and 2 girl divers.

h.         The first meet is the Williamston Invitational December 5th.  Planning to host 4-5 teams.  Look for more information regarding opportunities to volunteer from Coach Jost.

5.         Next meeting:  Wednesday, December 16, 2015 at 7 p.m. at PI Engineering

6.         8:20 p.m.  – Meeting adjourned

7.         Meeting Minutes respectfully submitted by Peggy Campbell

 

October 20, 2015

Called to order 7:07 p.m.

Board Members present:

Michael Hetherington, Peggy Campbell, Craig Campbell, Paul Hereza, Doug Monette

 

Guests present:  Bob Oliver, Girl’s Coach, Nancy Deal, Renee Kugler, Laurie Hereza, Nancy Deal, Marianne Oliver, Shelly Meldrum, Angela Edwards

 

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Michael Hetherington.  Seconded by Craig Campbell.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $2432.41 beginning balance, $2412.41 ending.  Motion to accept by Michael Hetherington, seconded by Craig Campbell.

 

  1. Action Items
    1. Nancy Deal here to discuss scheduling of swimming pool hours.  Nancy Deal will approach Tom Hampton and Narda Murphy regarding process for scheduling of the swimming pool particularly as it relates to practice times for varsity swim teams.
    2. Coach Oliver is interested in new stop watches.  A new package can be acquired 7 for about $97.  Move up to $150 to purchase new stop watches if not covered by school budget by Craig Campbell, seconded by Michael Hetherington.  Michael will purchase.
    3. Coach Oliver would like breast stroke fins in 3 xsmalls and  3 xxsmalls at about $30/pair and possibly a couple more mediums.  Craig Campbell motions we approve up to $260 for the purchase if not covered by school budget.  Doug Monette seconds the motion.  Michael will order.
    4. Banner for table has been ordered – ended up being $100. Banner should deliver tomorrow.
    5. Caps fundraiser update: Doug Monette reports the company he had been working with is going out of business.  He will begin looking for a new vendor and come back to the group with new pricing by next meeting.
    6. Sunnyside fundraiser – Great participation from both varsity teams.  Awesome turnout.  $702 raised for Swim Booster projects.
    7. Go Pro updates – Bob still working on plan for antenna/stick etc.
    8. Bob Oliver Update:  Great season.  Undefeated except Haslett meet.  80% lifetime bests already at this point in the season.

 

  1. Next meeting:

Wednesday,  November 18,  2015 at 7 p.m. at PI Engineering

 

  1. 7:50 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

 

Swim Booster Meeting September 22, 2015

Called to order 7:03 p.m.   Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell, Paul Hereza   Guests present:  Bob Oliver, Girl’s Coach, Aaron Jost, Boy’s Coach, Angela Edwards, Nancy Deal, Renee Kugler

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Michael Hetherington.  Seconded by Craig Campbell.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $2244.12 beginning balance, 2432.41 after last Schwans deposit.  Motion to accept by Michael Hetherington, seconded by Craig Campbell.

 

  1. Action Items
    1. AD meeting did not happen; according to AD office it will be rescheduled
    2. Caps fundraiser – Doug Monette not available for update; may want to table this if not done soon
    3. Sunnyside fundraiser update – Tuesday, September 29, 2015 from 4:30 to 7:30
    4. Coaches will solicit swimmers to work.  Will need 4-5 swimmers 14 y/o or older.  Can split into two shifts if we prefer.
    5. Go Pro update – There is an antenna made by a third party company that would help with real time feedback.  Also, coaches are at a point where they need to update laptop.  Awaiting clarification of budget from AD.
    6. Bob Oliver Update –
    7. New Assistant Coach Marianne Oliver and Dive Coach Sara Fedrizzi
    8. Bob Oliver working to update process for record keeping.  One of the records on the record board needs to be changed.  Evidently an old 200Y Free was not updated to reflect Emily Castillano record.
    9. Swimathon fundraiser on Friday this week to raise money for fins.  Hoping to raise money to cover new fins and snorkels.
    10. Williamston Invitational – hoping for greater participation next year.

 

  1. Next meeting: Tuesday October  20, 2015 at 7 p.m. at PI Engineering

 

  1. 7:52 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

Swim Booster Meeting August 18, 2015 Called to order 7:03 p.m.   Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell via phone, Kara Schrader, Paul Hereza, Shelly Meldrum, Doug Monette.   Guests present:  Aaron Jost, Boys Coach, Allie Heineman, Lydia Kruger, Kelsie Haase, Angela Edwards, Mike Poyma,

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Kara Schrader.  Seconded by Doug Monette.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $2244.12 beginning balance with $2140.38 at the end of May.  Motion to accept by Michael Hetherington, seconded by Shelly Meldrum.  Report accepted as delivered.   Annual registration will be due ($20) in next couple of months.

 

  1. Action Items
    1. A.D. Meeting – Mr. Hampton is planning a meeting with Booster clubs r/t financing.  August 20th 7 p.m. at the High School Library.  Peggy Campbell will attend representing the Swim and Dive Booster club.
    2. Starting blocks – the stainless tubes have been reconditioned. Michael has started conversation with Jen at the pool in anticipation of potentially needing to replace the blocks in the next five years.
    3. Girls invitational meet on August 29th will be hosted here for the first time.  Four teams will be participating Owosso, Corunna, Eaton Rapids and Williamston.  Meet starts at noon. Potential volunteers should contact Nancy Deal if you are interested in timing.  (Shelly Meldrum will contact Nancy Deal to see what help is needed.)
    4. Invitational meet programs and refreshments – Michael will clarify with Bob Oliver if he needs help from the booster club
    5. Caps fundraiser idea:  Our cost would be $10 if pressed, $15 if embroidered.  Doug is willing to take the lead.  The group prefers the embroidered option.  Paul Hereza moves that we authorize the purchase 50 stitched caps at $15 each with the intent to sell for $20 each, seconded by Doug Monette.  Approved – Doug will order ASAP soon as possible.
    6. Fundraising committee update.  In the spring the group discussed continuing with the ham sales at the holidays and considering the idea of also selling in the spring as well.  The group recommends continuing the Schwann’s fundraiser, as it has been effective in the past.  We will do two Sunnyside fundraisers – one in the fall and one in the spring.  This in addition to the new cap sales will be our primary fundraising events for this school year.  The focus will be on continue to develop and increase engagement with established events.
    7. Girl’s team is planning a Swim-a-thon at Battjes before school starts as a swim booster fundraiser and swimmer bonding event.
    8. Parkas – Michael Hetherington would like to store parkas in the closet at the school off-season in the future.
    9. Go Pro – Bob Oliver is reported to be using the new Go Pro for the girl’s practices. Girls present agree that it is very helpful.
    10. New scoring table and projectors have been donated will be in place for the girl’s invitational meet
    11. Michael Hetherington notes that it would be nice to purchase a banner for the front of the table that says Williamston Swim & Dive.  Michael moves to approve ordering a new banner for up $170 seconded by Doug Monette.  All in favor.
    12. Record board is up to date.

 

  1. Next meeting:

Tuesday September 22, 2015 at 7 p.m. at PI Engineering

  1. 8:16 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

May 19, 2015 Called to order 7:03 p.m.   Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell,  Kara Schrader, Paul Hereza, Shelly Meldrum, Danielle Foss. Guests present:  Bob Oliver, Girls coach and Laurie Hereza

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Michael Hetherington.  Seconded by Craig Campbell.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $2464.18 beginning balance with $2140.38 at the end of the month.  Motion to accept by Craig Campbell, seconded by Michael Hetherington.  Report accepted as delivered.

 

  1. Action Items
    1. Lockbox for electronic devices has been purchased for 52.97.  Michael will take the box in on Thursday and put it in service.
    2. Fundraising committee met.  The group discussed continuing with the ham sales at the holidays and considering the idea of also selling in the spring as well.  The group recommends continuing the Schwann’s fundraiser, as it has been effective in the past.  Will also work to do another Sunnyside fundraiser at the beginning of the girl’s season.
    3. New pictures for the website – Peggy Campbell and Patti Hetherington have added new photos.
    4. Record board letters – Bob has acquired the updates for the record board
    5. Update from Bob Oliver – Girls water polo had a new coach, Randi Cartwright this year.  Team had 5 girls from Haslett and 5 from Williamston and none from Lansing Christian and had a good season.  The coach plans to stay on and will also coach boys in the fall.  Bob would like to promote for the guys as a way to get in shape prior to their season.
    6. Question from Craig Campbell – What would the group think about funding a scholarship?  Will add to the action item list for our next meeting.
    7. Bob Oliver:  If anyone knows of any freshmen girls who would like to swim in the fall, please have them contact Bob Oliver at BobOliver7@gmail.com.

 

  1. Next meeting:

On Tuesday August 18, 2015 at 7 p.m. at PI Engineering

  1. 7:47 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

April 20, 2015 Called to order 7:00 p.m.   Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell, Bryan Battjes, Kim Battjes, and Paul Hereza Guests present: Shelly Meldrum and Ward Meldrum, parents of Connor Meldrum incoming Freshman, Danielle Foss – mother of Abby Foss, incoming Freshman.

  1. Introductions
    1. Attendance sheet circulated. Guest introductions.  Email list updated.

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Bryan Battjes.  Seconded by Kim Battjes.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $2464.18 beginning balance with $2140.38 at the end of the month.  Motion to accept by Craig Campbell, seconded by Kim Battjes.  Report accepted as delivered.

 

  1. Action Items
    1. Brief discussion r/t possible fundraisers.  Group feels it would be best to try to do Sunnyside prior to school ending.  There has been a suggestion from someone on the girl’s team to consider a swimathon – perhaps at the beginning of the girl’s season.  Will ask the newly elected  Girl’s Vice President to follow up.
    2. Lockbox for electronic devices – $100 approved last meeting.  Craig will purchase.
    3. New pictures for the website – Peggy Campbell and Patti Hetherington will get some new photos added.
    4. Record board letters – Bob will pick up letters this week
    5. All parkas are in.  Peggy has two she will keep for zipper repair.
    6. Wave club meets – There have been two green/white meets.  Michael was able to run both meets alone with the new equipment.  It worked well to work from table placed up by the hot tub.
    7. Next year’s officers elections:

i.      Current Officer and Board of Directors positions:

  1. Michael Hetherington –President – will run again for election
  2. Open position – Vice President for Girls – Bryan Battjes is withdrawing his candidacy.  Danielle Foss would like to run for this position.
  3. VP Boys – Craig Campbell is stepping down, Doug Monette (unable to be present this evening) will run for election
  4. VP Middle school currently Dawn Mitchinson – she will run again
  5. Treasurer – Paul Hereza currently, he will run again
  6. Secretary – currently Peggy Campbell, she will run again
  7. Board members:
    1. Doug Monette, Kara Schrader and Craig Campbell have one more year.
    2. The terms of Peggy Campbell, Kim Battjes and Bryan Battjes end this year.  Peggy Campbell and Bryan Battjes will run again, Kim Battjes will step down.
    3. Shelly Meldrum would like to run for a board position.

ii.      President – Michael Hetherington reelected iii.      VP – Boys – Doug Monette – Elected iv.      VP – Girls – Danielle Foss – Elected v.      VP – Middle School – Dawn Mitchinson – Reelected vi.      Treasurer – Paul Hereza – Reelected vii.      Secretary – Peggy Campbell – Reelected viii.      Members of the Board

  1. Craig Campbell– one year left on two year term
  2. Kara Schrader– one year left on two year term
  3. Doug Monette – one year left on two year term
  4. Bryan  Battjes– reelected to two year term
  5. Peggy Campbell– reelected to two year term
  6. Shelly Meldrum – elected to two year term
  1. Shelly Meldrum and Danielle Foss will follow up with Peggy Campbell r/t joining fundraising committee
  2. Motion by Craig Campbell authorizing the fundraising committee to plan a Sunnyside fundraiser and map out possible fundraising events for the next year. Seconded by Michael Hetherington.

 

  1. Next meeting:

And Tuesday May 19, 2015 at 7 p.m. at PI Engineering

  1. 8:10 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

March 24, 2015 Called to order 7:00 p.m.   Board Members and guests present: Michael Hetherington, Peggy Campbell, Craig Campbell, Bryan Battjes, Kim Battjes, Dawn Mitchinson, Doug Monette, Paul Hereza, Kara Schrader and Bob Oliver.

  1. Introductions
    1. Attendance sheet circulated

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Bryan Battjes.  Seconded by Kim Battjes.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. $4268.85 beginning balance with $2464.18 at the end of the month.  Motion to accept by Craig Campbell, seconded by Kim Battjes.  Report accepted as delivered.

 

  1. Action Items
    1. Where to keep off season electronics and other equipment –

i.      Electronics:  speaker, camera, amplifier, laptop.  Motion to purchase locking box up to $100 by Craig Campbell, Seconded by Doug Monette, motion unanimously approved.  Craig Campbell will purchase box and 2 keys.  Coach of the current season will be given a key, and booster president will keep the other. ii.      Kits and parkas are coming in this week.  Campbells will tally parkas and assess zippers etc. for repair.  Temporary storage at the Hetheringtons approved.

  1. Underwater camera – GoPro is here.  Coaches will try it out and determine if they have other needs in terms of updating the laptop etc.
  2. Bigger projection screens – there may be a possibility for an update here.  Michael is evaluating.
  3. Scoring table – Michael has moved next to the hot tub.  He would like to add a riser/stage for the staff at the table to see what is going on.  Michael will work with pool staff to pursue.
  4. Next year’s officers:

i.      By laws reviewed/discussed regarding election process ii.      Current Officer and Board of Directors positions:

  1. Michael Hetherington –President – will run again for election
  2. Open position – Vice President for Girls – Bryan Battjes will run for election
  3. VP Boys – Craig Campbell is stepping down, Doug Monette will run for election
  4. VP Middle school currently Dawn Mitchinson – she will run again
  5. Treasurer – Paul Hereza currently, he will run again
  6. Secretary – currently Peggy Campbell, she will run again
  7. Board members:
    1. Doug Monette, Kara Schrader and Craig Campbell have one more year.
    2. The terms of Peggy Campbell, Kim Battjes and Bryan Battjes end this year.  Peggy Campbell and Bryan Battjes will run again, Kim Battjes will step down.
  8. Craig Campbell will send out an email out to Boys, Girls and Middle School families with an update around the election process
  9. Bob Oliver update –

i.      Diving board is out for repair. ii.      Discussed slippery starting blocks.  Can we paint with diving board paint?  Bob researched and we can get them all recoated for around $300 each.  Tom Hampton has agreed to pay for this repair. iii.      Bob has approached the AD about the need for more dollars for coaching budget for a diving coach.

  1. Discussion about swim booster communication with Athletic Director.  Need to be clear what the athletic budget will cover and what the process is for requesting funds from the booster club.  Need to build a relationship here.  Bob Oliver will approach him and encourage him to attend next meeting.

 

  1. Next meeting:

Motion to reschedule by Michael Hetherington, seconded by Kim Battjes.  Motion to reschedule approved. At Monday, April 20, 2015 p.m. at PI Engineering

  1. 8:31 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

Swim Booster Meeting   February 24, 2015 Called to order 7:05 Board Members and guests present: Michael Hetherington, Peggy Campbell, Craig Campbell available by phone, Paul Hereza, Kara Schrader, and Angela Edwards. Introductions

    1. Attendance sheet circulated

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Kara Schrader.  Seconded by Paul Hereza.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. Fifth Third started charging us $3/month for paper statement so Paul had that stopped.  1960.50 = Current balance after paying for hams.

 

  1. Action Items
    1. A bill was received from the office of the athletic director.  Dawn took bill back to Athletic Director, awaiting her feedback.  It is the position of the board that it is not our bill to pay.  Motion by Michael Hetherington not to pay the $136.32 over budget bill from the fall season.  Seconded by Paul Hereza.  Motion passed.  The Swim Boosters would like to extend an invitation to the Athletic Office and Coaching staff to communicate regarding the budget for each season how we might best help in the future.  Michael will meet with him personally extend an invitation for him to come to a booster meeting to discuss budgeting.
    2. Underwater camera – Peggy Campbell will work with coach to get camera ordered.
    3. Fundraising – Peggy will bring Sunnyside information to next meeting
    4. Next year’s officers – Motion to postpone voting for next year’s officers to April meeting by Peggy Campbell, seconded by Michael Hetherington to allow time for preparation and communication.

 

  1. Next meetings:

Tuesday, March 24, 2015 at 7 p.m. at PI Engineering And Tuesday, April 21, 2015 p.m. at PI Engineering

  1. 7:45 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

January 27, 2015 Called to order 7:05   Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell, Kara Schrader, Dawn Mitchinson, Doug Monette, Paul Hereza, Bob Oliver, Aaron Jost

  1. Introductions
    1. Attendance sheet circulated

 

  1. Minutes:
    1. Minutes of last meeting reviewed by group. Motion to accept by Craig Campbell.  Seconded by Doug Monette.  Minutes accepted as written.

 

  1. Treasurer’s Report
    1. December update from Treasurer Paul Hereza – Ended the year at $3444.20.  Paul will settle up with Michael for what he paid for hams.

 

  1. Action Items
    1. A bill was received from the office of the athletic director. – Historically, each team has a budget for supplies and dues.  The AD believes that when a team exceeds this budget the respective booster club should make up the difference.  Based on this practice AD has presented a bill for $136.32 to cover overages from coach’s state hotel room, girl’s extra trophies and the Heritage Relays fees from the girl’s season.  Discussion ensued.  The Swim Boosters have not pre-authorized covering these budget excesses.  Additionally, Aaron Jost understood that he had a $500 equipment budget but has since been told that the Haslett Relay fees may have come out of that budget.  Dawn Mitchinson will talk with AD at her meeting tomorrow morning to clarify.  Dawn will return the current bill unpaid.  She will clarify what the Swim budget is for each team each year and what needs to be done to increase the budget to cover necessary expenses.  She will work with the AD to establish a process for communicating the annual budget to the coaches for each season.
    2. Update – Two middle school swimmers were able swim this season due to Booster support.
    3. Upcoming home meets – Members of girls’ team have been coming to assist with timing and that has been working out great.  Their support is very much appreciated.
    4. Scheduling of swim meets – Some questions have come up as to how meets are scheduled.  According to Bob Oliver there is a contract signed by the ADs when a meet is scheduled.  Aaron Jostwill let us know if there is anything we can do to help to reduce inaccuracies in the schedule leading to missed meet opportunities.
    5. Middle school update – 6 boys going to State this weekend.
    6. Bob Oliver – asked about who is paid to run a meet.  Dan Urbane is paid to run the computer, the rest e.g. emcee and Michael Hetherington are volunteers.  The booster get $20/meet back because parents provide a ticket taker.  Discussion ensued about the special skill set required to run the computer and back-up timing system.
    7. Aaron Jost has been researching various options for underwater cameras.  He has done some work with one of the swimmer’s GoPro camera and streamed video to a cell phone for stroke coaching.  Aaron has identified a possible camera that would meet coaching needs and will check to see if waterproof case is included. He will confirm what is available in his equipment budget to purchase.  Craig will research pricing possibilities for GoPro for comparison purposes.  Motion by Paul Hereza to approve up to $500, the portion of cost of an underwater wireless camera the school budget will not cover.  Seconded by Craig Campbell.  Motion approved by unanimous vote.
    8. Possibility of swim clinic here – Dawn Mitchinson and Doug Monette reported that their swimmers attended the Michigan Swim Camp an a recent clinic.  They spoke with Jim Richardson regarding the possibility of bringing a clinic here.  Dawn and Doug will bring back a proposal to the group.
    9. Doug Monette raised the question regarding whether there will there be a swim camp here in Williamston this summer?
    10. A thank you to the swim coaches for attending and participating in the meeting.

 

  1. Next meeting:  Tuesday, February 24, 2015 at 7 p.m. at PI Engineering

 

  1. 8:30 p.m.  – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

December 11, 2014 Called to order 7:15 Board Members present: Michael Hetherington, Peggy Campbell, Craig Campbell (on call as needed from South America), Bryan Battjes, Kim Battjes, and Paul Hereza 1. Introductions

a. Attendance sheet circulated

2. Minutes:

a. Reviewed by group. Motion to accept by Bryan Battjes. Seconded by Kim Battjes. Minutes accepted as written.

3. Treasurer’s Report

a. November update from Treasurer Paul Hereza – Current Balance is $2539.85. Approximately $1300 for parkas and embroidery, $1651 expense for clocks. Donation checks coming in tonight from fundraisers – $220.

4. Action Items

a. Haslett Meet – On Tuesday will be in Williamston instead. Peggy will work out details regarding meet meal. Michael is planning to be there. Joni Bernard has agreed to announce. b. Installing projectors – Michael is looking to get a crew to work together on Saturday to get projectors mounted. c. Installing audio – Michael also hopes to accomplish this Saturday if possible d. Underwater speakers – has a new amp. Planning to install this weekend. e. Middle School season update – Have had one meet and it went well. Diving has been moved to the beginning of the meets. Roughly 38 swimmers participated for the Williamston 88-77 win over the Waverly Middle School team. f. Hams – forms are due tonight. Hams to deliver on the 17th at the team meal at the high school. Sharon will be out front. Make checks out to WCS Swimming and Diving Inc. g. Schwan’s – $235 so far with only 5 swimmers participating. 25 more days of the 20% to go. h. Caps fundraising idea – Doung Monette working on this. (Not available tonight for comment.) i. Parkas – new parkas are in and boys would like to thank the boosters and supporters. They look and feel like a team!

5. Next meeting: Tuesday, January 27, 2015 at 7 p.m. at PI Engineering 6. 7:55 p.m. – Meeting adjourned 7. Meeting Minutes respectfully submitted by Peggy Campbell   November 19, 2014 Called to order 7:05 Board Members and guests present: Michael Hetherington, Peggy Campbell, Craig Campbell, Kara Schrader, Bryan Battjes, Kim Battjes, Paul Hereza, Sharon Nicholson, Aaron Jost, Angela Edwards, Dawn Mitchinson
1.         Introductions

a.         Attendance sheet circulated – emails updated for those present

2.         Minutes:

a.         Reviewed by group. Motion to accept by Kara Schrader.  Second by Kim Battjes.  Minutes accepted as written.

3.         Treasurer’s Report

a.         October Update from Treasurer Paul Hereza – Current Balance is $4203.95

 4.         Action Items

a.         Boys season – Coach Jost has met with boys team.  Will need us to order 6-9/11, 4 12/14 Boys size fins.  Craig Campbell motioned to purchase up to 10 sets of fins in the appropriate sizes. Seconded by Kim Battjes.

i.          Bryan Battjes moved to approve purchase of additional full kits as needed to accommodate new swimmers this season.  Motion seconded by Kim Battjes.

ii.         Coach Jost reported twenty guys come to informational meeting. He will obtain preferred parka size from guys.

iii.        Boys team parent meeting Thursday, November 20, 2014 at 7 p.m. at on of the math and science pods.

iv.        When questioned about equipment needed by the boys – Coach Jost responded that “If boys have snorkels they can use them, but they are not required to buy snorkels.”

v.         Updated boys season schedule posted on Williamston swim and Dive Website.  http://www.wcsswimdive.com

vi.        Practice schedule for boys season circulated to the booster group.

vii.       Coach Jost has spoken with girls coach Bob Oliver.  Coaches agree they would like 2 digital pace clocks.  Colorado standard pace clock is $805.  Motion by Paul Hereza that board purchase clocks meeting coach specifications up to total $1750.   Kim Battjes seconded.  Coach Jost will research what exactly is needed and get back to Michael Hetherington and Michael will execute purchase.

viii.      Team Manager is on the swim laptop.  It needs to be updated in order to send information in to enter meets and to receive post-meet information.  School will pay for it within budget.  Michael Hetherington will help Coach Jost get it updated.

ix.        Underwater camera – Coach Jost reports longer term wish list for “Coaches Cam” (about $500) that can hook up to TV and Tivo for immediate visual feedback to swimmers regarding stroke development.

x.         Discusson of possibility of mock meet before season to test equipment etc.  Coach Jost and Michael Hetherington will work together to plan this event.

xi.        Mr. Urbane has been approved to be backup at the table for all meets

 5.         Update on diving board – Michael Hetherington reports there is a crack in paint on the surface of the board.  He reports that nothing is structurally wrong.  The diving board company will repair the surface, but it will take 4-6 weeks, so the plan is that we will wait for the end of the boy’s season to send the board off for repair. 6.         Middle School swimmers needing support – motion by Michael Hetherington to approve covering middle school team fees for two swimmers in need, seconded by Kim Battjes  approved by all.  Michael will follow up with Doug Monette regarding  details. 7.         Fundraising Updates:

a.         Sharon Nicholson is coordinating sales of Dearborn hams.  All teams are strongly encouraged to participate.  Ham orders should be collected and submitted to Sharon by Thursday, December 11th.   Delivery will be Wednesday, December 17th. Will pass out to boys at parent meeting and to girls at banquet.  Sharon will follow up with Middle School representative regarding middle schooler participation.  Ham forms and brochures are also available on the website.   http://www.wcsswimdive.com

b.         Peggy Campbell is coordinating the second annual Schwan’s fundraiser.  The website is up and available for swimmers to get started by developing a profile and sending a link out to friends and family.  We will receive 20% of sales and 40% of e-certificates for the first 45 days, then 5% over the rest of the year.  To sign up as a fundraiser go to https://www.schwans-cares.com/campaigns/16417-williamston-swim-boosters/fundraiser/new and follow the prompts to join now.  To shop – go to https://www.schwans-cares.com/campaigns/16417-williamston-swim-boosters and follow the prompts.  We are campaign number 16417.   All ordering happens on line, and all deliveries are handled directly by Schwan’s.  There will be a pizza party for fundraiser participants from the team with the highest sales.  We are spending quite a bit of money for equipment for the benefit of all swimmers so all swimmers are strongly encouraged to participate in fundraiser.

 8.         Underwater speakers

a.         Michael Hetherington and Griffin Campbell are working to streamline the process for storing equipment and setting up for meets etc.

9.         Dawn Mitchinson provided a Middle School Update.  The Middle School Club has just begun practicing for this year.  They will be having two days of dryland and four days in the pool each week. Ms. Mitchinson has met with the athletic director to discuss the whether the team should be a club or a school sponsored team.  She is concerned about the current club team model at the middle school level.  She feels there is need for a proposal convincing the athletic director, the public and the school board about “why it is a good idea to make it a school sport.”  She expresses concern about need for stroke development in the middle school program.  She has concerns about the quality of coaching in the current model.  She raises the question about the possibility of bussing swimmers to meets if the team were to become a school team.  She reports concern that the cost is currently very high. Discussion ensued around pros and cons of club vs. school sport and the need for more information about what the middle school swim families are interested in moving forward.  Who could participate if it became a school team?  What impact would this have on coaching quality?  What would this mean for a year round program? Would there be a lower cost for middle school families?  No action items identified at this time for the Swim Boosters. 10.       Next meeting:  Thursday December 11, 2014 at 7 p.m. at PI Engineering 11.       8:50 p.m.  – Meeting adjourned 12.       Meeting Minutes respectfully submitted by Peggy Campbell   October 22, 2014 Called to order 7:06 Board Members and guests present: Michael Hetherington, Peggy Campbell, Craig Campbell, Dawn Mitchinson, Doug Monette, Kara Schrader, Angela Edwards, Renee Kugler, Paul Hereza 1. Introductions

a. Attendance sheet circulated – emails updated for those present

2. Minutes:

a. Reviewed by group. Motion to accept by Doug Monette. Second by Kara Schrader. Minutes accepted as written.

3. Treasurer’s Report

a. September – one deposit 1412.90 and withdrawal 1270.40 for girls suits and caps. b. Balance $4223.95 c. Submitted our non-profit corporation information update to the Department of Licensing and Regulatory Affairs

4. Action Items

a. High school boys updates:

i. Schedule circulated. First home meet December 9th. Waverly Relays December 10th. ii. Practice schedule circulated. iii. Coach hosted intest meeting October 22nd. No swimmers attended. Will work out plan to communicate next attempt. Meeting is now scheduled for Wednesday October 29th at 3:20 in room C2 for all high school boys interested in swimming.

b. Underwater speakers

i. Played at girls meet. Will need to work to separate the underwater speaker from announcer. Michael will work with Griffin to get this done.

c. Physical changes of record board – the Athletic office will pay for these changes per Michael Hetherington.

d. Diving board – Need to follow up with the athletic office about the condition of the diving board. Craig Campbell will talk with athletic director about condition and use of the diving board.

e. Hams and Schwans – Discussion about getting engagement from all teams for fundraisers. Consider competition with perhaps a pizza party or prize for winners. Discussion around setting goal e.g. number of hams to sell.

f. Parkas – New parkas are on order to match the old Holloway jackets. It is possible they should be shipped by the end of this week.

g. Sweats – All of the old “sweat suits” have been sold.

h. Suits and caps for boys – Captains and coach to discuss.

i. Doug Monette has contacted two clothing designers. They are getting him a draft with price for cap and design. Intent is to consider selling skull caps as a fundraiser.

j. Doug Monette – Middle School Updates

i. Doug Monette has emailed Tom Hampton about the pros and cons of being a club vs. team sport. Dawn Mitchinson and Doug Monette are gathering data and will work to put together a memo about the possibilities and share with Tom Hampton. They will bring their findings to the Swim Boosters for approval and then if a change is recommended the athletic director will be asked to take it to the school board.

k. Pay for someone to operate computer – Question raised about having a paid employee operating the computer at meets as is apparently done for sports such as track. Craig will clarify when he speaks with the athletic director.

5. Next meeting: Wednesday, November 19, 2014 at 7 p.m. at PI Engineering 6. 8:05 p.m. – Meeting adjourned 7. Meeting Minutes respectfully submitted by Peggy Campbell   September 24, 2014 Called to order 7:03 Board Members and guests present: Michael Hetherington, Peggy Campbell, Doug Monette, Kara Schrader, Angela Edwards, Paul Hereza, Renee Kugler, Aaron Jost 1. Introductions

a. Attendance sheet circulated – emails updated for those present b. Introductions – Aaron Jost new coach for boys

2. Minutes:

a. Reviewed by group. Minutes accepted as written.

3. Treasurer’s Report

a. July: no activity b. Schwans deposit in August c. Girls suits $791.12 check to Swim Outlet, Checks are coming in d. Balance 4081.45 e. Will submit our non-profit corporation information update to the Department of Licensing and Regulatory Affairs in October

4. Action Items

a. Middle School Updates

i. Doug would like to see more stroke development at the middle school level ii. Doug has initiated conversation with Mr. Hampton regarding advantages of club vs. school team at the middle school level and if we decided to go the team route, what would        we have to do to transition from club to team iii. Doug would like to see a mentoring relationship between high school and middle school

b. Welcome to Aaron Jost – new coach for boys HS team

c. Underwater speaker is here. Will be locked in coach’s area and available for use at coach discretion.

d. Parkas – Sample from SwimX reviewed by group and determined acceptable. Awaiting cost estimate.

e. Old Warm-ups – Michael has them. Will be available to sell at meets for $5/piece.

f. Fundraising ideas – Fundraising committee is planning 2014 fundraisers.

i. No new ideas received after last meeting. ii. Skull caps suggested as a possible fundraiser– Doug Monette is interested in skull caps and will look into more information. iii. Forms have been submitted by Peggy for Schwans, hams, and 2 Sunnyside fundraisers.

g. Dolphin timers update – Worked well at first meet. Can see each timer’s results from table and can give timers immediate feedback.

5. Next meeting: Wednesday, October 22, 2014 at 7 p.m. at PI Engineering 6. 8:05 p.m. – Meeting adjourned 7. Meeting Minutes respectfully submitted by Peggy Campbell Swim Boosters Meeting August 26, 2014 Called to order 7:05 Board Members present: Michael Hetherington, Peggy Campbell, Dawn Mitchinson, Doug Monette, Kara Schrader, Marie Hetherington, Craig Campbell checked in by phone 1. Introductions

a. Attendance sheet circulated – emails updated for those present

2. Minutes:

a. Reviewed by group. Minutes accepted as written. (Michael will look at formatting for web version.)

3. Treasurer’s Report

a. Treasurer not present this evening

i. Girl’s swimsuit checks are coming in. Marie will get spreadsheet with payments and costs and bring to Michael Hetherington for delivery to the treasurer and arrangements for refunds if needed due to price adjustments

4. Action Items

a. Girl’s season – looking for volunteers to time for girls events. Nancy Deal has sent a request out to girl’s team email list.

b. Girl’s first meet Thursday, September 4th. Joni Bernard will help to run the table with Michael Hetherington. Michael will talk with Tom Hampton (new athletic director) regarding what school is providing in terms of meet management. Michael will also invite Mr. Hamptom to our next meeting.

c. Middle school swim club – Doug Monette will do some research r/t increasing interest and support in middle school swimming

d. Water polo – Haslett team had first match yesterday. Marie Hetherington reports new coach has been hired for girl’s season in spring.

e. Underwater speakers – Michael has ordered; Anticipating delivery in 2-3 weeks.

f. Record boards – are done

g. Paddles – Marie and Bob will assemble and number before distributing.

h. Parkas – Holloway no longer makes the parka in green to match our existing color. Discussion ensued regarding ordering some in a different shade of green available from Sporti. The board recommends purchasing all new parkas if possible within the $1500 allotted in the new green color and holding off on embroidery for now. Embroidery can perhaps be funded in the future after further fundraising. Motion to accept new plan as described above by Michael Hetherington, seconded by Kara Schrader. Consider selling or moving old parkas to middle school.

i. Sweats – Michael has various vintage green Williamston sweats and is not sure what to do with them. Kara Schrader motioned that we offer them for sale at meets. Motion seconded by Dawn Mitchinson. Approved by all.

j. Dolphin timers – They are in and easy to use. Will be trialed at first meet (with old system still in place.)

k. Fundraising – Peggy Campbell is looking for a couple more volunteers for the fundraising committee. Please contact her if interested. In the meantime, Peggy will submit forms for hams and Schwans for AD approval for this fall

5. Next meeting: Wednesday, September 24, 2014 at 7 p.m. at PI Engineering 6. 8:26 p.m. – Meeting adjourned 7. Meeting Minutes respectfully submitted by Peggy Campbell   Swim Boosters Meeting July 29, 2014   Called to order 7:05   Board Members present:  Paul Hereza, Michael Hetherington, Craig Campbell, Peggy Campbell, Dawn Mitchinson, Bryan Battjes, Kim Battjes, Bob Oliver, Griffin Campbell, Laurie Hereza, Paul Hereza, Kara Schrader, David Edwards, Angela Edwards, John Jess

  1. Introductions
    1. Attendance sheet circulated – emails updated for those present
    2. Bob Oliver – Introduced to group – new girl’s team coach.
    3. John Jess – Introduced to group – water polo coach in Haslett
    4. Welcome from Michael Hetherington, President of Swim Boosters.  Our purpose: broad support of the swimming community

 

  1. Minutes:
    1. Reviewed by group.  Move by Craig Campbell to accept minutes as written; seconded by Kim Battjes.   Minutes accepted by unanimous vote.

 

  1. Treasurer’s Report
    1. Report from Treasurer Paul Hereza.  Beginning Balance in April 5166.69 and ending balance 5086.30.  Written account summary provided to Board. Motion to accept Treasury Report from Craig Campbell; Kim Battjes seconded, approved by all.

 

  1. Business
    1. New Coach Bob Oliver – Has been coaching since 1977; has sent post cards out to potential new swimmers; working with captains in preparation for the season, coaching philosophy described as positive; reports that he has high expectations; “Work hard and good things will happen;”  Coach anticipates having an open door policy for team practices.  Goal: To win League meet.  “We will be a small team, but we have a good chance . . . should have a great season.”  Development for this season – creating a culture of hard work.  Lots of young swimmers, only three seasons – a good building year ahead.

 

  1. Bob Oliver – Girl’s season update

i.      Mailing has gone out to potential swimmers ii.      Girls pre-season parent meeting August 11 at 7 p.m. at high school cafeteria (Michael will add to web calendar, email going out to girls team, snail mail to girls team) iii.      Will plan timed event for girls to do 50 yards of each stroke for times – will need pads in.  5 – 6 p.m. August 21st. iv.      Girl camp Aug 22-24th v.      Meet Manager – Bob will have team info on flash drive before each meet vi.      Haslett will be first home meet

  1. John Jess – Coaching water polo in Haslett; Girls team includes Williamston and Haslett; Looking to increase numbers for boys team – invitation extended to Williamston boys – a great way for guys to get in shape before their season; Season starts August 13th.

i.      New water polo team: focus on having fun, a way to get in shape or stay in shape for swimming; Practice M-Th 7:30 – 9:30 p.m., Fri , Sat 10 a.m. – 12 p.m..   Thirteen to Fifteen week season.  Tournaments on about half of the weekends.  If we get 18 guys we are required to play JV and Varsity.  Everyone on team gets playing time. First game is at 6, second at 7 p.m.  Two week camp 10 a.m. -12 p.m. with Bob Oliver this week and next to prep for the first meet 8/21.  Coach Jess encourages people to come and try it.  It is a club sport.  Registration fee $175.  Volunteer coaching.  Contact information: 517-712-2672 or John.H.Jess@gmail.com.

  1. Aaron Jost will be boys coach

 

  1. Tom Hampton will be new athletic director

 

  1. Underwater Speakers – Griffin and Michael Hetherington will meet to identify best speakers.

 

  1. Purchase of swim bungees – will table for now as Coach Oliver prefers not to use for girls.  Will wait and reevaluate after girl’s season.

 

  1. Swim fins, kickboards and pull buoys – have been inventoried and returned to Michael Hetherington.  There are enough for girl’s season.  Will need to order fins for boy’s season.  There are 7-8 breaststroke fins.  No hand paddles or snorkels. Bryan Battjes moved to authorize $300 for hand paddles, Kim Battjes seconded, all approved.  Bob will send Michael information to order.

 

  1. Parkas – there are 19 parkas at this point (quite a few in small sizes.)  Craig will take a sample parka and look into trying to match.  Motion to authorize $1500 for 12 larger embroidered green parkas, seconded by Kim Battjes, unanimously approved.  Craig will look into getting parkas ordered. Embroiderer on Grand River just past Meridian on the left suggested to help with matching embroidery.

 

  1. Suits and caps for girls – girls have identified what they want, $56 each for suits, $3 for caps.  Girls will buy their own.

 

  1. Physical change of the record board –  Craig Campbell has spoken with Lansing Discount Signs regarding plan to get pool record board updated.  Times that need to be added –

Allie Heineman Varsity 50 yd Free 25:69  (2013) Griffin Campbell – Varsity 50 yd Free – 22:64 (2014) Corbin Schuler – Pool 100yd Free – 50.01 (2013)  (Mason)

  1.  Discussion of potential for new timing system – Michael and Bob Oliver will follow up.

 

  1. Next meeting:  Tuesday, August 26, 2014 at 7 p.m. at PI Engineering

 

  1. 8:32 p.m. – Meeting adjourned

 

  1. Meeting Minutes respectfully submitted by Peggy Campbell

Swim Boosters Meeting April 29, 2014 Called to order 7:06 Board Members present:  Paul Hereza, Michael Hetherington, Craig Campbell, Peggy Campbell, Kara Schrader, Griffin Campbell, Bryan Battjes, Kim Battjes 1.         Introductions

a.         Attendance sheet circulated

 2.         Minutes:

a.   Reviewed by group.  Correction Kara Schrader is spelled with a K.  Motion to approve minutes with this correction by Kara Schrader, seconded by Kim Battjes.  Minutes accepted unanimously.

  3.         Treasurer’s Report

a.   Report from Treasurer Paul Hereza.  Beginning Balance 4832.88 and ending balance 5166.69.  Account summary provided. Motion to accept treasury report from Craig Campbell, Kim Battjes seconded, all approved.  Accepted unanimously.

  4.         Business

a.   Parkas – Ten of the eleven have been returned to Michael Hetherington for storage until the girl’s season.  Reid Battjes only outstanding parka from the boy’s season.

b.   Underwater Speakers – Griffin and Michael Hetherington will meet to identify best speakers

c.   Swim fins, kickboards and pull buoys – have been inventoried and returned to Michael Hetherington.

d.   Millage – Vote will occur at regular polling places May 6th.  A video is available on YouTube called Williamston Millage video.  http://www.youtube.com/watch?v=qko5cW6Xw6s&feature=share  Flyers and fact sheet are available at www.gowcs.net

       Contact Peggy Campbell if you or someone you know who lives in a

       high traffic area would like a yard sign to help get the message out to

e.   Michael Freeman has announced his resignation as Athletic Director effective end of this school year.  He will continue on in his role as assistant principal.

f.    Physical change of the record board –  Craig Campbell will follow up regarding plan to get pool record board updated.  Times that need to be added –

Allie Heineman Varsity 50 yd Free 25:69  (2013)

Griffin Campbell – Varsity 50 yd Free – 22:64 (2014)

Corbin Schuler – Pool 100yd Free – 50.01 (2013)

g.   Swim bungees –  Information has been provided to Michael Hetherington.  He will order them as soon as possible.

h.   Fundraising – Peggy Campbell and fundraising committee are looking into the possibility of doing the concession stand again for a concert this summer

i.    Williamston School Foundation has allocated money for new timing equipment to be used beginning in the fall.  Sample examined by those present.

6.  Next meeting:  Tuesday, July 29, 2014 at 7 p.m. at PI Engineering 7.         7:37 p.m. – Meeting adjourned Meeting Minutes respectfully submitted by Peggy Campbell   Swim Boosters Meeting March 25, 2014 Called to order 7:06 Board Members present:  Angela Edwards, Paul Hereza, Michael Hetherington, Craig Campbell via skype, Peggy Campbell, Cara Schrader, Kim Battjes, Bryan Battjes, Dawn Mitchinson, Linda Rossi, Sandy Penn and Tristen Introductions –

    1. Dawn Mitchinson and Linda Rossi – Middle School parents
    1. Attendance sheet circulated, email list updated

 

  • Minutes:  Motion to approve minutes of 2/27/2014 meeting by Michael Hetherington, seconded Kim Battjes.  Minutes approved by all as drafted.

Treasury Report

    1. Report from Treasurer Paul Hereza.  Beginning Balance 4832.88 and ending balance 4832.88.  Account summary provided. Motion to accept treasury report from Craig Campbell, Kim Battjes seconded, all approved.

Action Items

    1. Parkas – 4 out to seamstress for repair of zippers
    2. Speakers – Griffin has identified speakers and will meet with Mr. Hetherington before
    3. Swim fins, kickboards and pull buoys
    4. Purchasing for bungies – Motion to approve purchase of two up to $50 each by Michael Hetherington, seconded by Kim Battjes. Approved.  Send information to Michael Hetherington and he will order.

New business

    1. Kim Battjes suggests we contact Mike Freeman regarding working concession for basketball tournament.  Peggy will contact Mr. Freeman to follow up regarding including swimmers in the future.
    2. Discussion about recreation millage and how it will affect the future of our swimming community.  There is a citizen committee chaired by Ms. Nicole Eleffson.  Members of the swimming community are encouraged to engage in the process.
    3. Sandy Penn – would like the group to know she is willing to help where needed with fundraising events, etc.
    4. Angela Edwards – announced that she and David Edwards would be decreasing their involvement in the future

Elections

  1. Election of Officers

i.      President Michael Hetherington – re-elected ii.      Vice President for Boys Varsity –  Craig Campbell elected iii.      Vice President for  Girls Varsity– No election held – will work to recruit a new VP for the girls team iv.      VP Middle School – Dawn Mitchinson elected v.      Secretary – Peggy Campbell elected vi.      Treasurer – Paul Hereza re-elected

  • Election of Board Members

i.      Motion to add third board member by Kim Battjes, seconded by Michael Hetherington ii.      Kara Schrader, Doug Monette, Craig Campbell elected to the board by unanimous vote Next meeting:  Tuesday, April 29, 2014 at 7 p.m. at PI Engineering

  •  8:07 p.m. – Meeting adjourned

Meeting Minutes respectfully submitted by Peggy Campbell   Swim Boosters Meeting February 27, 2014   Called to order 7:04 Board Members present:  Angela Edwards, Paul Hereza, Michael Hetherington, Craig Campbell, Peggy Campbell, Cara Schrader, Doug Monette, Kim Battjes, Griffin Campbell, Bryan Battjes by phone

  1. Introductions –
    1. Doug Monette, Middle School parent present for first meeting
    2. Attendance sheet circulated, email list updated
    3. Organization –
      1. Minutes:  Motion to approve Craig Campbell, Second Kim Battjes, minutes approved as drafted
      2. Elections are scheduled for next meeting
        1.     Dawn and Greg Mitchinson, middle school parents are interested in participating according to Angela Edwards, Danielle Foss is interested also per Angela Edwards
        2.     Doug Monette (present) is interested in helping – willing to be a candidate for the board
        3.         Question from Angela Edwards – are there job descriptions for officers and board members.  Answer, yes.  The job descriptions are in the by-laws.  Bryan Battjes will provide an electronic version of the bylaws to Michael for the website.
        4.      Discussion about election process.  An email from Michael Hetherington will go out to the swimming email list with final call for individuals interested in being included on the ballot.  Election will be at next meeting.
        5. Treasury Report
          1. Report from Treasurer Paul Hereza.  Beginning Balance 4966.49 and ending balance 4832.88.  Account summary provided. Motion to accept from Craig Campbell, Kim Battjes seconded, all approved.

 

  1. Action Items
    1.     New counting cards here and in use
    2.       Parkas – boys will return parkas before their banquet.  Craig Campbell motioned that Cara Schrader be approved up to $150 to repair zippers,  seconded by Kim Battjes. all approved.  Discussion:  Do we need to order more and larger parkas.  Peggy Campbell will research where we got original parkas and if we can match for future.  She will bring information to next meeting.
    3.        Discussion regarding off season storage of mesh bags with fins. Michael Hetherington, Craig Campbell and Griffin Campbell will inventory what comes back in from the boys and will combine with equipment Michael Hetherington already has.  Michael Hetherington agreed to store in the off season.
    4.       Underwater speakers – Boys varsity captain Griffin Campbell requests that the Boosters consider providing an underwater speaker for use during training time.  Price range around $1200.  Motion by Craig Campbell that Griffin and Michael Hetherington will discuss specifications and bring back to future board meeting a detailed request including a plan to keep equipment secure. Seconded by Kim Battjes.  All approved.
  2. New business
    1.       Griffin Campbell – There has been some interest in purchasing two swim bungees for training.  Griffin will get more information about specific gear and costs and bring back a proposal later in the spring.
    2.      Discussion about recreation millage and how it will affect the future of our swimming community.  The school board had a special meeting scheduled for January 20th to discuss whether the recreation renewal millage will be placed on the May ballot.  It is not known what the board decided..
    3.        Discussion about roles and responsibilities of athletic office, coaches, volunteers and parents in organizational activities like registration for events and verification of athlete eligibility and running meets.  Doug Monette suggested we invite the athletic director to the April meeting to clarify roles and support of the teams
    4.            Next meeting and time – Tuesday, March 25, 2014 at 7 p.m. at PI Engineering
    5.             9:05 p.m. – Meeting adjourned

Meeting Minutes respectfully submitted by Peggy Campbell Swim Boosters Meeting Minutes of  January 21, 2014 Called to order 7:05 Board Members present:  Angela Edwards, David Edwards, Paul Hereza, Michael Hetherington, Craig Campbell, Peggy Campbell

  1. Introductions – No new attendees, no changes to email list
  2. Organization –
    1. Minutes approved
    2. Treasurer has filled out Non-Profit Corporation Information Update and has submitted
    3. Elections scheduled for March meeting – The president will notify all current board members and all current officers of the upcoming elections and determine their interest in continuing with the Booster Club.  David Edwards and Angela Edwards will announce opportunities with the Swim Booster Club and Board of Directors to increase participation as the active current parents move to high school.  Discussion of staggering board member terms rather than having all terms expire at the same time.  Will seek volunteers to seek reelection to accomplish this.  Motion by David Edwards to select first two names on list of board members (positions held by Joni Bernard and Craig Campbell) to be up for re-election this year.  Motion seconded by Craig Campbell.  Motion passed unanimously.  Board member, Craig Campbell will send out an email to the large group regarding opportunities to join boosters and seek election for office.
  3. Treasury Report
    1. Report from Treasurer Paul Hereza.  Beginning Balance 4628.38, ending balance $4966.49.  Deposits from donations and ham sale. Expenses for monofins noted.  Angela Edwards will approach middle school coach, Peggy Campbell will approach HS Boys and Girls coach about needed items e.g. mirrors, speakers etc.
    2. Process for getting checks to bank – give them to treasurer for deposit
  4. Action Items
    1. Posting of meet results on the website/overall website administration
      1. Need print out of Hy-tek file for away meets – email pdf – Peggy will talk to HS coach about obtaining for away meets, David Edwards will obtain for away middle school meets
      2. Procedures for posting agendas/minutes – Secretary (or Peggy on her behalf) will email minutes to Michael for posting on website
    2. New lap counting cards – motion by Michael Hetherington to purchase 4 new lap counting cards at approximately $25 each.  Seconded by Craig Campbell.  Motion approved unanimously.  Michael will order with intent to have them here by next home meet.  Peggy will communicate this with HS coach.
    3. Swim fins for boys team:  Captain Reid Battjes said that he would let Michael Hetherington know if more large size fins were needed.  No request has been made.
    4. Flags issue – Flags are very old, fabric is rotting.  David Edwards will clarify with Jen at the pool what the plan is to replace flags.  Michael and Craig will get a back up plan in case the new flags are not here before the January 30th meet.
  5. Next meeting and time – Tuesday, February 25, 2014 at 7 p.m. at PI Engineering
  6. 8:15 – Meeting adjourned

Meeting Minutes respectfully submitted by Peggy Campbell   Swim Booster Meeting Minutes of December 10, 2013 Attending: David Edwards, Angela Edwards, Sharon Nicholson, Kim Battjes, Paul Hereza, Brian Battjes, Michael Hetherington, Cara Schrader, Reid Battjes, Peggy Campbell, Craig Campbell by phone

  • Meeting began at 8:15
  1. Discussion about meeting location – easier to do business at office, difficult to hear, a long day to do a meet and a meeting for participants, have representatives reports back to teams rather than take meetings to teams for now
  2. Monofins – more expensive than initially expected.  Discussed with middle school coach.  Michael H. will order a large and small set about $125/set.
  3. Need to order swim kits for boys – Reid will inventory actual kits and let Michael know if something needs to be ordered
  4. Individuals from the booster group pitched in for a thank you gift for Dan Urbane
  5. Ham forms – some are turned in.  All must be turned in by Thursday of this week.  Hams will be here for deliver on December 19th.
  6. Clarification – there is no meet schedule for boys this weekend.  The green and folding card schedule is not accurate.  Michael will update the website with the high school boys schedule.
  7. Patty Hetherington has rebuilt the soccer website  – Hetheringtons would like to update our Swim and Dive site.
  8. Schwans update – $196 so far. Peggy will make repost link on Facebook page prior to end of event.
  9. David Edwards is writing little articles for the Williamston Today website.  Send articles for high school and he will get on to them.  Craig and Cara are willing to submit to papers if needed.
  10. National Honor Society volunteered today to be timers at middle school swim meet today.
  11. Treasurer report – $294 Sunnyside Deposit, $8.44 reimbursement office supplies to Sharon Nicholson.  Balance $4628.38
  12. Question about warm ups for swimmers – Reid will inquire if boys are interested in purchasing warm ups for swimming.  Reid will inquire as to whether the boys are interested in wearing parkas.  Michael currently has the parkas at his home.
  13. Next meeting – Tuesday January 21st, at 7p.m. at PI Engineering Office.
  14. Meeting adjourned at 9:19

Minutes respectfully submitted by Peggy Campbell   Swim Booster Meeting Minutes of October 15, 2013 Called to order 7:02 PM I. Minutes from September 17th approved II. Introductions a. Need to add Cara Schrader to email III. Treasurer – no report a. Need to develop a system to get non-gate fee money waters and t-shirts from meets to Paul the treasurer, David Edwards volunteers to to assure money gets to the bank after girls season events and Craig Campbell after boys events, and Angela Edwards after middle school events to the bank. An envelope will be kept by David, Craig and Angela for this purpose. b. Note – gate money from meets goes to the school – Pool provides a cash box and Michelle (gate keeper), gives to pool employee after meet IV. Middle School Program a. Sandy Penn – i. Set up 8 meets this year, pool time T, TH, F ii. Plus MW drylands, iii. Co-captains are Wave swimmers, iv. Kelly will be coaching again v. Middle school – Kelly would like to start November 4th if possible, but it is currently scheduled to start on November 11th vi. Down to 5th grade can swim in dual meets, but 5th graders can not swim in leagues vii. Anyone who coaches has to have gone through concussion training V. Next home meet a. This Thursday, Sharon has 6 boys signed up to time VI. Recruitment of new table people a. Would like to recruit at least one more person from Boosters to learn i. David will send a broadcast email to boosters and swimming families and speak to individuals who may have an interest or aptitude. VII. Girls Swim Banquet a. Captains do something for each swimmer b. Coach gives out letter and trophies c. Coach gets budget for trophies etc., she may need help keeping track of best times and points. She may not know the coach role in banquet preparation. d. Girls team volunteers involved in planning the banquet – if they need help from the Boosters, they should communicate with Girls Vice President, Nancy Deal e. Michael will communicate with Nancy Deal to confirm that planning is happening for banquet, e.g. Varsity letters/certificates, plaques and trophies. Boosters to provide support as needed to help assure girls are recognized at the banquet. VIII. Next Meeting a. Tuesday, November 12, 2013 at PI Engineering at 7 p.m. (changed to Wed,  Nov 13, Michael Hetherington ) Adjourned at 9:15 Minutes Respectfully Submitted by: Peggy Campbell 10/15/2013